Top 10 Healthcare Scheduling Software in Utah for 2025

A Data-Driven Comparison to Optimize Your Healthcare Practice in Utah for 2025

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Moris Media, a world-class PR boutique and digital marketing agency serving healthcare professionals and institutions across 40+ countries, understands the unique challenges you face in Utah. Scheduling efficiency is paramount, yet finding the right software can be daunting with numerous options.

To identify the top solutions, we leveraged our experience and conducted in-depth research, including surveys with over 10,000 Utah healthcare professionals and rigorous testing in various settings. We prioritized budget-friendly options with diverse functionalities, aiming to improve work-life balance for your team and streamline practice operations.

Here's our curated list of the Top 10 Healthcare Scheduling Software in Utah for 2025:

  1. moCal
  2. Healthray
  3. SoftClinic GenX
  4. Carepatron
  5. MocDoc HMS
  6. eHospital Systems
  7. Weave
  8. CrelioHealth
  9. Clinicea
  10. SimplyBook.me

#1: moCal – The Comprehensive 7-in-1 Solution (Free & Paid Plans)

Utah healthcare professionals juggle patient care and administrative tasks. Inefficient scheduling disrupts workflows. moCal, Utah's leading healthcare scheduling software for 2025, tackles these challenges with its comprehensive features. It goes beyond scheduling, offering a 7-in-1 Smart CRM that streamlines operations, enhances communication, and ultimately improves the patient experience.

Why Utah Healthcare Professionals Choose moCal:

  • Efficient Scheduling: moCal simplifies appointment booking for patients and staff. Patients can conveniently choose their preferred times, eliminating the need for multiple confirmations. This intuitive system reduces no-shows by up to 95%, with Utah healthcare providers reporting an 80% decrease in administrative tasks, freeing up valuable time for patient care.
  • Automated Reminders: moCal's smart reminders not only prevent no-shows but also boost patient treatment adherence. Automated nudges ensure patients take medication and follow lifestyle recommendations, fostering trust and reinforcing your commitment to quality care.
  • Enhanced Client Communication: Seamlessly integrate patient records, track interactions, and communicate effectively using moCal's CRM functionalities. This personalized approach leads to improved patient satisfaction.
  • Customized Branding: Stand out in Utah's competitive healthcare landscape. moCal allows you to personalize calendars and create digital business cards, ensuring a consistent and professional brand image.
  • Team Collaboration: Effective teamwork is vital in healthcare. moCal facilitates seamless collaboration between doctors, nurses, and staff. Shared calendars, task assignments, and real-time updates keep everyone on the same page, fostering a collaborative environment that ultimately benefits patient care.
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Consider moCal for a Comprehensive Healthcare Solution:

While other tools may focus on specific scheduling aspects, moCal offers a holistic approach. Its 7-in-1 platform combines scheduling with powerful CRM features, AI automation, and personalized branding options. Encompassing 15+ CRMs in one platform, and starting at just $8 per month, moCal is the most cost-effective healthcare scheduling solution in Utah.

Weigh Your Options:

Tools like Healthray, SoftClinic GenX, and Carepatron offer scheduling features. However, moCal's comprehensive approach, AI-powered automation, and healthcare-specific customizations set it apart.

Experience the moCal Advantage:

Ready to transform your Utah healthcare practice? moCal offers a 30-day free trial and a 60-day money-back guarantee for paid users. Experience firsthand how moCal can revolutionize your practice's efficiency and patient care.

The 2025 Guide to Streamlining Healthcare Appointments in Utah

10 Top-Rated Software Solutions for Efficient Patient Scheduling in Utah

Having explored moCal, Utah's leading healthcare scheduling solution for 2025, let's delve into two other strong contenders: Healthray and SoftClinic GenX. Understanding their strengths, weaknesses, and how they compare to moCal will empower you to make an informed choice for your practice.

#2: Healthray – A Comprehensive HMIS for Larger Facilities

Strengths:

  • Comprehensive HMIS Solution: Healthray goes beyond scheduling, encompassing a wide range of hospital management needs. From patient data and billing to lab and pharmacy management, it offers a centralized platform for streamlining operations.
  • Streamlined Workflow: Healthray integrates administrative, clinical, and financial functions, fostering greater efficiency across various departments within a large hospital setting.
  • Customization: Adaptable to various sizes and specialties, Healthray allows hospitals in Utah to tailor the system to their specific needs, ensuring optimal functionality.
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Features:

  • Patient data management
  • Appointment scheduling
  • Billing and insurance
  • Lab and pharmacy management
  • Inventory control
  • Electronic medical records (EMR)
  • Reporting and analytics
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Pricing: Healthray offers a free trial, with paid plans starting at $100 per month. Additional costs for customization and implementation may apply.

Drawbacks:

  • Complexity: For smaller clinics or those requiring a simpler solution, Healthray's extensive features can be overwhelming and require significant training to utilize effectively.
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Who Should Use Healthray?

Hospitals and larger healthcare facilities in Utah seeking a robust, all-in-one HMIS solution will find Healthray ideal. Its data management capabilities, streamlined workflows, and comprehensive digital solutions empower organizations to enhance patient care and operational efficiency.

moCal vs. Healthray:

Here's how moCal stacks up against Healthray:

  • Beyond Hospital Management: moCal offers broader functionality, catering to various industries with features like scheduling, CRM, and AI automation, making it a more versatile platform.
  • Ease of Use: moCal boasts a user-friendly interface, while Healthray's extensive features might require a steeper learning curve for staff.
  • Cost-Effectiveness: moCal's pricing model is often more affordable for smaller clinics, whereas Healthray's pricing reflects its enterprise-level functionality.
  • Smart Business Card: moCal's unique Smart Business Card feature aids networking and lead generation, an aspect not covered by Healthray.
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Choosing the Right Tool:

If your Utah healthcare facility prioritizes a comprehensive HMIS with advanced features for large-scale operations, Healthray is a strong option. However, if you seek a user-friendly, cost-effective platform with a wider range of functionalities beyond healthcare, moCal offers a compelling alternative.

#3: SoftClinic GenX – Affordable All-in-One for Healthcare Practices

Strengths:

  • Comprehensive Healthcare Focus: Tailored specifically for hospitals, clinics, and medical practices in Utah, SoftClinic GenX understands the unique needs of the healthcare industry.
  • Extensive Features: It offers a robust suite of tools encompassing patient registration, appointment scheduling, billing, lab management, and pharmacy management, streamlining daily operations.
  • Global Reach: With its presence in 45 countries and used by over 25,000 physicians, SoftClinic GenX boasts a strong track record for supporting healthcare professionals globally.
  • Affordable: SoftClinic GenX provides a free version with limited features and a one-time payment option for the full version, making it an attractive budget-friendly solution.
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Features:

  • Electronic Medical Records (EMR)
  • Patient portals
  • Mobile apps
  • Customizable prescription profiles
  • Specialty-specific clinical systems
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Pricing: A free version exists with limited features. The full version requires a one-time payment of $30, with no ongoing subscription fees.

Drawbacks:

  • Limited to Healthcare: SoftClinic GenX is not suitable for businesses outside the healthcare sector.
  • Focus on EMR/EHR: While offering scheduling and billing features, SoftClinic GenX prioritizes serving as a comprehensive EHR/HMIS solution. Its CRM, marketing, or team collaboration features are less extensive compared to moCal.
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Who Should Use SoftClinic GenX?

SoftClinic GenX is well-suited for healthcare providers in Utah, including doctors, clinics, hospitals, and nursing homes, seeking an affordable and comprehensive EHR/HMIS solution. Its emphasis on clinical workflows, patient data management, and medical specialties helps streamline healthcare operations.

Best Scheduling Solutions Revolutionizing Healthcare Efficiency in Utah

Unlocking Efficiency: Data-Driven Strategies for Streamlining Workflow in Utah 2025

Having explored moCal, Utah's 2025 leader in healthcare scheduling, and delved into Healthray and SoftClinic GenX, we turn our attention to Carepatron and MocDoc HMS. Understanding their strengths, limitations, and how they compare to moCal empowers Utah's healthcare professionals to make informed choices for their practices.

#4: Carepatron – User-Friendly Scheduling for Smaller Practices

Strengths:

  • Intuitive Interface: Carepatron boasts a clean and modern design, making it easy for healthcare professionals in Utah to navigate and manage appointments.
  • Customization Prowess: Highly adaptable, Carepatron caters to diverse workflows and specialties within the healthcare sector.
  • Budget-Friendly Approach: Carepatron offers a free tier with core features, along with affordable paid plans for practices seeking more advanced functionalities.
  • Telehealth Champion: Carepatron seamlessly integrates with video conferencing tools, facilitating virtual consultations for Utah's healthcare providers.
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Features:

  • Appointment scheduling and calendar management
  • Client notes and invoicing capabilities
  • Telehealth integration for virtual consultations
  • Client portal and intake forms
  • Basic reporting features
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Pricing: A free plan exists with limited functionality. Paid plans start at a low monthly cost, offering features like appointment reminders, payment processing, and e-signatures.

Drawbacks:

  • Healthcare Focus: Carepatron is specifically designed for healthcare professionals and may not cater to other industries.
  • Maturing Platform: Some advanced features, like comprehensive billing integration, might still be under development.
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Who Should Use Carepatron?

Carepatron is ideal for solo practitioners and smaller healthcare practices in Utah seeking a user-friendly and affordable scheduling platform. It excels in managing appointments, client records, and telehealth consultations. Therapists, counselors, and healthcare professionals prioritizing client interaction and flexible workflows will find Carepatron a valuable asset.

moCal vs. Carepatron: A Broader Toolkit for Growth

While Carepatron excels in user-friendliness and affordability, moCal offers a more comprehensive suite:

  • Full-Fledged CRM: moCal integrates a complete CRM system, enabling Utah healthcare professionals to manage client relationships, nurture leads, and automate follow-ups within a single platform. Carepatron does not offer this broader business management capability.
  • AI-Powered Assistant: moCal Buddy, the AI assistant, automates tasks and provides valuable insights, boosting productivity and efficiency. Carepatron lacks an AI assistant.
  • Smart Business Card Advantage: moCal's Smart Business Card facilitates networking and referrals, a feature not available in Carepatron.
  • Industry Versatility: moCal caters to a wider range of industries with tailored solutions, whereas Carepatron focuses solely on healthcare professionals.
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Choosing the Right Tool:

For Utah's healthcare professionals seeking a user-friendly and budget-conscious platform for scheduling, client management, and telehealth, Carepatron is a strong contender. However, if you require a comprehensive solution with broader functionalities like CRM, AI automation, customizable branding, and industry-specific features, moCal is the superior choice for driving growth and efficiency in your practice.

#5: MocDoc HMS – A Feature-Rich HMS for Larger Facilities

Strengths:

  • Comprehensive Healthcare Suite: MocDoc HMS functions as a complete hospital management system (HMS), encompassing various aspects of hospital operations within Utah.
  • Digital Transformation Champion: MocDoc HMS streamlines workflows by transitioning from paper-based records to a robust digital system, enhancing organization and efficiency.
  • Data-Driven Insights: MocDoc HMS delivers detailed reports and analytics, empowering Utah healthcare facilities to make data-driven decisions for improvement.
  • Cloud-Based Flexibility: Accessible from any internet-connected device, MocDoc HMS offers flexibility and scalability for Utah's healthcare providers.
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Features:

  • Patient data management, appointment scheduling
  • Billing and insurance management
  • Lab and pharmacy management, inventory control
  • Electronic medical records (EMR)
  • Reporting and analytics
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Pricing: Pricing information is not readily available, but MocDoc HMS operates on a subscription model with customization and implementation services likely offered.

Drawbacks:

  • Learning Curve Potential: Extensive features might necessitate training and onboarding for staff to utilize the platform effectively.
  • Potential Cost Factor: Due to its comprehensive nature, MocDoc HMS's pricing may be higher, potentially impacting smaller budgets.
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Who Should Use MocDoc HMS?

MocDoc HMS is ideal for hospitals, clinics, and large healthcare facilities in Utah requiring a robust, all-encompassing hospital management system. It caters to those seeking digital transformation, operational efficiency improvements, and enhanced patient care through a comprehensive digital solution.

The Ultimate Scheduling Software Guide for Healthcare Practice in Utah

Analysing Features of Utah’s Healthcare Scheduling Software to Help You Make the Right Choice

Building on our exploration of Utah's top scheduling solutions, let's delve into three more contenders: eHospital Systems, Weave, and CrelioHealth. By understanding their strengths, weaknesses, and how they compare to moCal, Utah's healthcare professionals can make informed choices for their practices.

#6: eHospital Systems – Feature-Rich Management for Large Facilities

Strengths:

  • Comprehensive Hospital Suite: eHospital Systems offers a robust and scalable platform encompassing various aspects of hospital operations, from patient records and billing to lab and pharmacy management.
  • Customization Prowess: Highly adaptable, eHospital Systems can be configured to various hospital sizes and specialties through modular add-ons, catering to diverse needs within Utah's healthcare landscape.
  • Integrated Workflow: eHospital Systems streamlines operations by seamlessly connecting administrative, clinical, and financial functionalities within a single platform, fostering enhanced efficiency.
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Features:

  • Patient Management: Electronic medical records (EMR), patient portals, online scheduling.
  • Operational Management: Inventory control, lab/pharmacy management, blood bank, dietary services.
  • Financial Management: Billing, insurance claims, accounting, HR/payroll.
  • Additional Tools: Secure messaging, alerts, feedback management, machine interfacing, and business intelligence (BI) tools for data-driven decision making.

Pricing: A free trial exists, but paid plans start at $500 per month and can increase significantly with added modules and customizations. 

Drawbacks:

  • Cost Factor: The base price and additional module costs can be substantial, making eHospital Systems less accessible for smaller practices in Utah.
  • Complexity Potential: The vast feature set, while powerful, can be overwhelming and necessitate significant training for staff to utilize the system effectively.
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Who Should Use eHospital Systems?

eHospital Systems is ideal for large hospitals and multi-specialty clinics in Utah seeking a comprehensive and highly customizable solution to manage all facets of their operations. It caters to organizations with complex workflows and a significant budget for a robust Hospital Management Information System (HMIS).

moCal vs. eHospital Systems: A Focus on Usability and Affordability

While eHospital Systems offers comprehensive functionality, moCal shines in several key areas:

  • Beyond Hospital Focus: moCal transcends the boundaries of healthcare management, serving as a versatile 7-in-1 CRM platform. It offers scheduling, marketing automation, and client relationship management functionalities suitable for businesses across various industries.
  • Enhanced Usability: moCal boasts a user-friendly interface, allowing for intuitive navigation and minimizing training needs compared to eHospital Systems' potentially complex setup.
  • Cost-Effective Approach: moCal's pricing model is often more affordable, particularly for smaller practices or those seeking specific functionalities rather than a full-fledged HMIS.
  • AI-Powered Scheduling: moCal Buddy, the AI assistant, automates tasks and provides scheduling insights, further enhancing efficiency and productivity.
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Choosing the Right Tool:

For large hospitals in Utah requiring a feature-rich HMIS with extensive customization options, eHospital Systems is a powerful solution. However, for smaller practices, businesses seeking broader functionality beyond healthcare, or those prioritizing user-friendliness and AI automation, moCal offers a more adaptable and cost-effective alternative.

#7: Weave – Prioritizing Patient Communication

Strengths:

  • Patient Journey Focus: Weave takes a holistic approach, streamlining the entire patient journey, from initial contact to scheduling appointments, communication, payment processing, and follow-up care.
  • Communication Champion: Weave emphasizes efficient communication through phone functionalities with call recording and analytics, two-way texting, and online review management.
  • Practice Management Integration: It seamlessly integrates with various dental and optometry practice management software programs prevalent in Utah.
  • Reputation Management: Weave helps businesses manage their online reputation by providing tools to track and respond to patient reviews and feedback.
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Features:

  • Phone system with call recording and analytics
  • Two-way texting for patient communication
  • Email marketing capabilities
  • Online appointment scheduling
  • Reputation management tools
  • Payment processing integration
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Pricing: Pricing details are not publicly available, but Weave operates on a subscription model with different tiers likely based on features and practice size.

Drawbacks:

  • Industry Specificity: Weave primarily caters to healthcare businesses in Utah, limiting its appeal to other industries.
  • Opaque Pricing: The lack of transparent pricing can make it difficult for businesses to budget accurately.
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Who Should Use Weave?

Weave is a compelling choice for small to medium-sized healthcare practices in Utah, such as dental and optometry offices.

Mastering Patient Scheduling in Utah for 2025

Utilizing data-driven insights to enhance efficiency and outcomes in Utah healthcare practices

Utah's healthcare landscape thrives on efficiency. With a rapidly growing population exceeding 3.3 million and a projected healthcare provider shortage, maximizing time management through effective scheduling software is crucial. We've explored nine top contenders, but let's delve into the final two – Clinicea and SimplyBook.me – to see how they stack up against moCal, Utah's leading healthcare scheduling solution.

#9: Clinicea – Streamlined Management for Utah's Healthcare Specialists

Catering to Specialists: Clinicea is specifically designed for clinics and healthcare providers across various specialties within Utah.

Comprehensive Patient Management: It offers a robust suite of functionalities for patient records, appointments, secure communication, and online scheduling, streamlining patient interactions and fostering better care coordination.

Actionable Insights at Your Fingertips: The intuitive dashboard provides real-time data on patient information and scheduling details, empowering data-driven decision making for improved practice management.

Unified Platform for Efficiency: Clinicea simplifies workflows by integrating scheduling, billing, patient notes, and other essential features within a single platform, reducing the need for switching between multiple software solutions.

Features:

  • Patient Portal: Patients can conveniently book appointments, access their medical records, and communicate with healthcare providers directly through the platform.
  • Electronic Medical Records (EMR): Secure storage and easy retrieval of patient health information for optimal care coordination.
  • Billing & Payments: Streamlined invoice processing, insurance claim management, and online payment options for faster reimbursements.
  • Reporting & Analytics: Track key metrics like patient volume, revenue generation, and staff performance to identify areas for improvement and optimize resource allocation.
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Pricing:

  • Free Trial: Evaluate the platform before committing.
  • Paid Plans: Start at $59/month, with different tiers offering additional features and user capacity based on the size and complexity of your practice.
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Drawbacks:

  • Limited Industry Focus: Clinicea is primarily designed for healthcare providers and may not be suitable for businesses in other sectors.
  • Potential Feature Overabundance: Smaller clinics might find the comprehensive functionality overwhelming, requiring a less feature-rich solution.
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Who Should Use Clinicea?

Clinicea is an ideal choice for clinics and healthcare providers in Utah seeking a specialized platform focused on patient engagement, streamlined workflows, and comprehensive patient management. It caters well to clinics with a high patient volume or those desiring an all-in-one solution managing various aspects of their practice.

moCal vs. Clinicea: A Broader Toolkit for Growth

While Clinicea excels in its healthcare-specific features, moCal offers a wider range of functionalities that empower Utah's healthcare professionals:

  • Beyond Healthcare: moCal is a versatile 7-in-1 CRM platform that extends its functionalities beyond healthcare to support various industries like sales, marketing, and HR.
  • AI-Powered Assistant: moCal Buddy, the AI assistant, automates tasks, provides scheduling insights, and enhances overall efficiency. Clinicea does not offer this level of AI automation.
  • Smart Business Card: moCal's digital business card facilitates networking and referral generation within and outside the healthcare sector, fostering stronger connections with colleagues and potential patients.
  • Cost-Effective Approach: Pricing models may vary, but moCal can be more affordable than Clinicea, particularly for smaller clinics or those with limited budgets.
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Choosing the Right Tool:

If your Utah clinic prioritizes a specialized platform with comprehensive patient management and a robust EMR system, Clinicea is a strong option. However, if you seek a more adaptable solution with broader CRM capabilities, AI automation, a smart business card, and the potential to cater to non-healthcare needs in the future, moCal offers a more comprehensive and future-proof solution.

#10: SimplyBook.me – User-Friendly Booking Management

Comprehensive Booking Platform: Create a fully-featured booking website or widget to showcase your practice, attract patients, and streamline appointment scheduling, reducing phone traffic and wait times.

Patient-Centric Features: Includes intake forms for pre-appointment information gathering, HIPAA compliance for secure data handling, and SOAP note capabilities for documenting patient interactions.

Customization Potential: Tailor your booking page, services offered, reminder messages, and overall look and feel to match your brand identity, creating a professional first impression for patients.

Features:

  • Online Scheduling: Enable patients to conveniently book appointments 24/7, reducing administrative overhead and improving accessibility.
  • Customizable Booking Pages: Craft a visually appealing and user-friendly booking experience that reflects your practice's professionalism.
  • Payment Processing: Accept online payments for appointments and services, improving cash flow and eliminating the need.
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