Top 10 HR Scheduling Software in Canada for 2025 - Optimize Your HR

Navigate Employee Availability and Shift Preferences Easily

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As a world-class PR Boutique and Digital Marketing Agency with experience in over 40 countries, Moris Media understands the challenges Canadian HR professionals face. Managing a diverse workforce across various industries requires efficient scheduling tools to optimize productivity and employee satisfaction.

To help you navigate the ever-growing HR software market, we've conducted a comprehensive analysis. This involved surveying over 10,000 HR professionals in Canada and rigorously testing solutions within different industry settings. Our goal? To curate a definitive list of the Top 10 budget-friendly HR scheduling software options available in 2025. These solutions prioritize work-life balance for your team and cater to diverse preferences.

The Power of Effective Scheduling

The right HR scheduling software can revolutionize your team's work style. It streamlines workflows, boosts productivity, and empowers informed decision-making. However, with an abundance of choices, selecting the optimal solution can be overwhelming.

Our meticulous analysis delves into the leading software solutions in Canada. We provide a comprehensive breakdown of their features and functionalities, empowering you to make the best choice for your specific needs.

Top 10 HR Scheduling Solutions in Canada for 2025

  1. moCal (7-in-1 Solution: Free, Paid Plans)
  2. Deputy
  3. 7shifts
  4. When I Work
  5. Connecteam
  6. ZoomShift
  7. QuickBooks Time
  8. monday.com
  9. Clockshark
  10. Snap Schedule 365

#1: moCal - Simplifying HR Workflows

moCal is a game-changer for HR professionals in Canada. This 7-in-1 solution aims to be the most user-friendly platform, combining scheduling, CRM, and essential recruitment features in one place.

Why Canadian HR Teams Choose moCal:

  • Effortless Scheduling: Simplify booking interviews, onboarding, training, and performance reviews, minimizing administrative tasks and maximizing focus on talent management.
  • Time-Saving Automation: moCal utilizes AI to automate repetitive tasks like screening and scheduling, saving HR professionals nearly 90% of their time without compromising accuracy.
  • Customizable Branding: Showcase your company culture with professional-looking scheduling pages that reflect your brand identity, enhancing the candidate experience.
  • Automated Reminders: Reduce no-shows and keep the hiring process moving with automated reminders for both candidates and interviewers.
  • Team Collaboration: Foster seamless teamwork with moCal's collaborative features. Share calendars, assign tasks, and keep everyone on the same page.


Before You Dive In: Consider These Points 

  • Mobile App: While moCal is developing a dedicated mobile app, it currently operates primarily on web browsers. This might pose a limitation for HR professionals who require constant on-the-go access.
  • Deeper HR Needs: If you require a comprehensive HRIS (Human Resource Information System), moCal might not be the sole solution. However, it excels in scheduling and candidate relationship management.
  • Pricing Transparency: While moCal emphasizes affordability, pricing details beyond the starting price can be unclear. Explore all pricing tiers to ensure it aligns with your budget and needs.


Is moCal the Right Fit for Your Team? 

For growing companies and HR professionals seeking to streamline scheduling, automate tasks, and enhance communication with candidates, moCal is definitely worth exploring. Their free trial allows you to experience its features firsthand and determine if it aligns with your unique HR workflows.

Exploring Your Options:

The ideal HR scheduling software hinges on your specific needs. For teams managing shift-based workers in retail or hospitality, options like Deputy and 7shifts excel. Deputy's robust mobile app and communication tools facilitate shift swaps and time-off requests. 7shifts specializes in restaurant scheduling and labor cost forecasting. When I Work offers a user-friendly interface and caters well to smaller businesses requiring basic scheduling and time tracking features.

However, if you're seeking a comprehensive HR management solution that excels in scheduling, moCal could be the transformative tool you've been searching for.

Ready to Take Control?

Start your free trial with moCal and discover how its features can elevate your recruitment and employee management processes within the Canadian landscape.

Canada’s Top HR Scheduling Software to Streamline Workforce Management

Features That are Transforming HR Management across Canada in 2025

Having explored moCal, the frontrunner in our analysis, let's delve into two other popular HR scheduling solutions in Canada: Deputy and 7shifts. Each caters to specific needs, and understanding their strengths and weaknesses compared to moCal will help you make an informed decision.

#2: Deputy - Tailored for Hourly Workforces

Strengths:

  • Robust Scheduling & Management: Deputy excels at scheduling and managing hourly workforces, a cornerstone for many Canadian industries like hospitality, retail, and construction. Its drag-and-drop interface facilitates swift schedule creation, while features like shift swaps, availability requests, and communication tools streamline communication between managers and employees.
  • Time Tracking & Integration: Deputy offers integrated time tracking, leave management, and payroll functionalities. This reduces manual data entry and ensures payroll accuracy, a crucial factor for businesses managing hourly workers.
  • Mobile Powerhouse: The robust mobile app empowers both managers and employees on the go. Managers can review schedules, approve time cards, and communicate with staff, while employees can access their schedules, request time off, and swap shifts – all from their smartphones.


Features: 

  • Drag-and-drop scheduling with conflict alerts
  • Shift swaps, availability requests, and task assignment
  • Internal communication tools for announcements and messaging
  • Time-off management and leave tracking
  • Payroll integrations with popular platforms


Pricing: 

  • Free trial available for testing before commitment.
  • Paid plans start at a competitive rate and vary based on the number of employees.


Drawbacks: 

  • Overkill for Smaller Teams: Deputy's extensive feature set might be excessive for very small businesses or those without shift-based employees.
  • Learning Curve: While intuitive, the breadth of features can be overwhelming for new users. Investing time in training can ensure smooth adoption.


Who Should Use Deputy? 

Canadian businesses with a large pool of hourly workers, particularly in hospitality, retail, healthcare, and construction, will find Deputy a valuable asset. Its robust scheduling, time tracking, communication, and payroll integration features streamline HR processes and enhance workforce management.

moCal vs. Deputy:

  • Comprehensive CRM: moCal integrates scheduling with a full CRM, allowing you to manage client relationships, track leads, and automate follow-ups. Deputy focuses on internal workforce management.
  • AI Automation: moCal Buddy, the AI assistant, automates tasks and provides data-driven insights to optimize scheduling. Deputy currently doesn't offer such functionalities.
  • Business Card Branding: moCal's Smart Business Card facilitates networking and lead generation, particularly beneficial for client-facing businesses in various industries. Deputy lacks this feature.
  • Industry Versatility: While Deputy excels in sectors with hourly workforces, moCal offers tailored solutions for over 50 industries, making it a more scalable option for businesses with diverse scheduling needs.


Choosing the Right Tool: 

If your Canadian business primarily manages hourly workers and prioritizes robust scheduling & time tracking, Deputy is a strong contender. However, if you need a more comprehensive platform with CRM capabilities, AI automation, and industry-specific features, moCal provides greater long-term value and growth potential.


#3: 7shifts - Restaurant Scheduling Powerhouse 

Strengths:

  • Restaurant-Focused: 7shifts is specifically designed for restaurants of all sizes, from cozy cafes to multi-location chains in Canada. Its features cater to the specific needs of the restaurant industry, addressing crucial areas like labor cost management and staff communication.
  • Intuitive Scheduling: The user-friendly interface with drag-and-drop scheduling and automated features like shift suggestions minimizes the time spent on creating and managing staff schedules.
  • Communication Hub: 7shifts prioritizes communication within the platform. Its robust messaging features and shift-swap capabilities enhance staff engagement and collaboration.


Features: 

  • Drag-and-drop shift scheduling with staff availability and overtime considerations
  • POS integration for sales data analysis and labor cost optimization
  • Staff communication tools including messaging and shift-swap functionalities
  • Time tracking and reporting
  • Mobile app for staff to access schedules, request time off, and communicate with colleagues


Pricing: 

  • Free trial available for evaluation.
  • Paid plans start at a competitive cost per employee per month with tiered options for growing restaurants.


Drawbacks: 

  • Industry-Specific: 7shifts' functionalities are primarily designed for the restaurant industry, limiting its appeal to other sectors. Businesses with diverse scheduling needs might find it restrictive.
  • Limited HR Features: While it offers basic staff management tools, 7shifts lacks comprehensive HR features like recruitment, performance management, or payroll integration.


Who Should Use 7shifts? 

Restaurant owners and managers in Canada looking for an intuitive and affordable solution for scheduling, time tracking, and communication should look no further than 7shifts. Its focus on the unique needs of the food service industry makes it a top choice for optimizing labor costs and staff management.

moCal vs. 7shifts:

  • Comprehensive CRM: moCal offers an integrated CRM for managing client relationships and sales tracking, while 7shifts is primarily a staff scheduling tool.
  • AI-Powered Automation: moCal Buddy provides smart scheduling assistance and insights, not found in 7shifts.
  • Cross-Industry Versatility: moCal caters to a wider range of industries with tailored solutions, while 7shifts focuses exclusively on restaurants.
  • Customizable Branding: moCal offers more extensive branding options for a professional image.


Choosing the Right Tool: 

If you're a restaurant owner in Canada seeking a specialized scheduling solution with integrated POS and communication features, 7shifts is a great choice. If you need a more versatile platform with CRM, AI automation, and branding capabilities, moCal offers a broader range of benefits for your business.

Head-to-Head Comparison of Best HR Scheduling Software in Canada

Comparing Features, Benefits, and Limitations of Workforce Management Solutions

Canada's workforce landscape is undergoing a significant shift. Statistics Canada reports a growing gig economy and a high percentage (20.7% as of 2023) of Canadians employed in occupations with variable schedules. This dynamic environment demands innovative Human Resources (HR) solutions, particularly in the realm of scheduling. We've explored several contenders for the title of Top Human Resources Scheduling Software in Canada 2025, and now we delve into When I Work and Connecteam, evaluating their strengths alongside the frontrunner, moCal.

When I Work: A User-Friendly Option for Core Scheduling Needs

When I Work positions itself as a user-friendly platform for businesses of all sizes in Canada. Its core strengths lie in:

  • Simple Interface: Designed for ease of use, making it ideal for businesses with limited technical expertise.
  • Mobile Power: Free mobile apps for managers and employees facilitate on-the-go scheduling and communication.
  • Accurate Time Tracking: Robust features ensure precise data for payroll processing and employee compensation.
  • Seamless Integration: Integrates with popular payroll providers in Canada, streamlining workflows and minimizing manual data entry.


However, When I Work has limitations: 

  • Limited Scope: Focuses primarily on scheduling and basic HR functions, lacking the comprehensive approach of some competitors.
  • Customization Considerations: Offers limited customization options and fewer integrations compared to some competitors.


Connecteam: Streamlining Non-Desk Workforce Management 

Connecteam caters specifically to the growing number of non-desk workers in Canada, prevalent in construction, healthcare, field services, and retail. Its key advantages include:

  • Mobile-First Design: Recognizing the mobile needs of this workforce, Connecteam prioritizes a user-friendly mobile app for effortless scheduling and communication.
  • Time Tracking Focus: Delivers robust time clock features with GPS and geofencing for enhanced accuracy, crucial for geographically dispersed teams.
  • Direct Team Communication: In-app chat simplifies communication, fostering collaboration and reducing miscommunication within geographically distributed teams.


However, Connecteam has limitations as well: 

  • Internal Management Focus: While it provides scheduling tools, it's less focused on advanced scheduling needs for external appointments or client interactions.
  • Industry Specificity: Primarily designed for non-desk industries, it might not be ideal for office-based teams with different scheduling requirements.


moCal: The All-Encompassing Powerhouse 

While When I Work and Connecteam offer valuable solutions, moCal stands out as a comprehensive platform catering to a wider range of Canadian businesses. Here's why moCal surpasses other contenders:

  • All-in-One Platform: moCal seamlessly combines scheduling, CRM (Customer Relationship Management), and recruitment features, making it a versatile solution for diverse business needs.
  • Advanced Features: moCal goes beyond basic scheduling with AI-powered automation, customizable branding, and smart business cards, setting it apart from competitors.
  • Industry Versatility: Unlike many competitors, moCal offers tailored solutions for over 50 industries, ensuring a perfect fit for your specific business needs in Canada.
  • Client-Centric Focus: moCal prioritizes client satisfaction with features for client management and communication, ideal for businesses that heavily interact with clients.


Why moCal Wins in Canada's Scheduling Landscape 

Canada's dynamic workforce demands a scheduling solution that adapts and evolves. moCal addresses this need with its comprehensive functionality and industry-specific solutions. From user-friendly scheduling and robust time tracking to advanced features like AI automation and client management, moCal empowers Canadian businesses to optimize operations, improve efficiency, and achieve long-term growth.

Choosing the Right Tool

The ideal scheduling software depends on your specific needs. When I Work offers a user-friendly solution for core scheduling and time tracking, particularly for businesses with a primarily hourly workforce. Connecteam excels in managing non-desk workforces with its focus on time tracking and communication. However, for a holistic approach that caters to diverse industries, advanced features, and a client-centric focus, moCal stands out as Canada's Top Human Resources Scheduling Software in 2025.

Top 10 Integrated Solutions for Streamlining HR in Canada

Evaluating the Pros and Cons of The Best HR Scheduling Solutions for 2025

Canada's workforce is rapidly evolving. Statistics Canada reports a growing gig economy and a significant portion (20.7% as of 2023) employed in variable schedule occupations. This dynamic environment demands innovative HR solutions, particularly in scheduling. We've explored several contenders for the title of Top Human Resources Scheduling Software in Canada 2025, including When I Work and Connecteam. Now, let's delve into ZoomShift, QuickBooks Time, and monday.com, analyzing their strengths alongside the frontrunner, moCal.

#6: ZoomShift: Simplicity and Affordability for Hourly Teams

ZoomShift positions itself as a user-friendly and budget-conscious option. It caters to businesses in Canada with primarily hourly workers, particularly in retail, hospitality, and healthcare. Its key strengths include:

  • Straightforward Approach: Easy-to-use scheduling and time tracking tools with a free trial and competitive paid plans.
  • Shift-Centric Design: Ideal for managing employee shifts, making it suitable for businesses with predictable scheduling needs.
  • Mobile Empowerment: Employees can access schedules, request time off, and communicate with managers on the go.
  • Data Insights: Provides basic reports on labor costs, attendance, and scheduling trends for better decision-making.


However, ZoomShift comes with limitations: 

  • Limited Functionality: Focuses primarily on scheduling and time tracking, lacking the broader capabilities of a CRM or project management system.
  • Customization Constraints: Offers limited options for customizing branding and workflows to match your specific business needs.


#7: QuickBooks Time: Seamless Integration for Existing Users 

QuickBooks Time integrates seamlessly with QuickBooks accounting software for a smooth payroll and invoicing workflow. It caters to businesses in Canada of all sizes that require accurate time tracking for payroll, project management, and basic scheduling. Here's what it offers:

  • Effortless Integration: Works flawlessly with QuickBooks for efficient data flow and reduced manual entry.
  • Comprehensive Time Tracking: Features GPS tracking, geofencing, and project-specific time tracking functionalities for precise data collection.
  • User-Friendly Interface: Easy to navigate for both employees and managers, facilitating quick adoption and reducing training time.


However, QuickBooks Time has its drawbacks: 

  • Limited Scope: Primarily focused on time tracking and scheduling, not a full-fledged CRM solution for managing client relationships and marketing activities.
  • Cost Considerations: Can be expensive for smaller businesses that don't require its advanced features, potentially limiting its accessibility.


#8: monday.com: A Feature-Rich Collaboration Hub 

monday.com is a versatile work management platform that goes beyond scheduling. It offers a highly visual and customizable platform for teams across various industries in Canada to organize tasks, projects, and timelines. Its strengths include:

  • Visual Organization: Highly intuitive interface with customizable views like Kanban boards and Gantt charts for clear work visualization.
  • Centralized Collaboration: Facilitates seamless teamwork through communication tools, file sharing, and real-time feedback mechanisms.
  • Automated Workflows: Streamlines repetitive tasks with customizable automation, freeing up valuable time for more strategic work.


However, monday.com has its limitations as well: 

  • Learning Curve: The extensive feature set can be overwhelming for some users, especially those with simple scheduling needs.
  • Focus on Broader Management: Not solely dedicated to scheduling. While it offers scheduling functionalities, it might be over-engineered if scheduling is your primary concern.


Why moCal Stands Out in Canada's Scheduling Landscape 

While ZoomShift, QuickBooks Time, and monday.com offer valuable solutions, moCal emerges as the most comprehensive platform for Canadian businesses seeking a powerful scheduling solution. Here's why:

  • Unmatched Functionality: moCal goes beyond basic scheduling, offering an integrated CRM (Customer Relationship Management) system for managing client communication, sales pipelines, and marketing activities.
  • AI-Powered Optimization: Unlike competitors, moCal leverages AI with its moCal Buddy assistant, providing smart scheduling suggestions, automating tasks, and generating valuable insights to optimize your scheduling.
  • Industry Versatility: Unlike many competitors, moCal offers tailored solutions for over 50 industries, ensuring a perfect fit for your specific business needs, whether in professional services, healthcare, or technology.
  • Client-Centric Features: moCal prioritizes client satisfaction with features like smart business cards, customizable booking pages, and meeting polls, making it ideal for businesses that heavily interact with clients.


Choosing the Right Tool 

The ideal scheduling software depends on your specific needs. ZoomShift offers a user-friendly and affordable solution for managing hourly employees with predictable schedules. QuickBooks Time is well-suited for businesses already using QuickBooks and needing comprehensive time tracking functionalities. Monday.com shines as a project management platform for teams.

Canada’s Niche Solutions for HR-Specific Scheduling Needs

Optimizing Scheduling Processes for Efficiency and Productivity in Canada

Canada's dynamic workforce, with a growing gig economy and a significant portion (20.7% as of 2023) employed in variable schedule occupations, demands versatile Human Resources (HR) solutions, particularly in scheduling. We've explored several contenders for the title of Top Human Resources Scheduling Software in Canada 2025, including When I Work, Connecteam, ZoomShift, QuickBooks Time, and monday.com. Now, let's delve into the final two contenders – ClockShark and Snap Schedule – to understand their strengths and limitations compared to the frontrunner, moCal.

#9: ClockShark: Tailored Time Tracking for Field-Based Teams

ClockShark caters specifically to businesses in Canada with a mobile workforce, particularly in construction, field services, and franchises. Its key advantages lie in:

  • Accurate Time Tracking: Utilizes GPS and geofencing features to deliver precise time tracking data for field-based employees.
  • Industry-Specific Solutions: Offers tailored functionalities and reporting for the unique needs of construction, field service, and franchise businesses.
  • Intuitive Interface: Provides a user-friendly interface for both managers and employees, minimizing training needs and maximizing adoption.


However, ClockShark has limitations as well: 

  • Limited CRM: Lacks a comprehensive CRM (Customer Relationship Management) system for managing client relationships and lead tracking functionalities.
  • Reduced Versatility: Primarily focuses on time tracking and scheduling for field-based industries, making it less suitable for businesses with office-based or diverse workforce structures.


#10: Snap Schedule: Powerful Scheduling & Tracking for Large Teams 

Snap Schedule is designed for businesses in Canada with complex scheduling needs and a large workforce. It excels in industries like retail, manufacturing, healthcare, and the public sector, where robust scheduling, time tracking, and compliance are essential. Here's what it offers:

  • Streamlined Scheduling: Features a drag-and-drop interface, shift templates, conflict alerts, open shift bidding, and shift trading functionalities for efficient schedule creation.
  • Comprehensive Tracking: Offers time clock capabilities, timecard management, overtime tracking, and PTO request functionalities for accurate timekeeping.
  • Detailed Reporting: Provides in-depth reports on labor costs, attendance, and scheduling trends to identify areas for optimization.
  • Compliance Focus: Helps ensure adherence to labor laws and union agreements, minimizing the risk of legal or contractual complications.


However, Snap Schedule has its drawbacks as well: 

  • Limited CRM Features: Similar to ClockShark, it lacks a built-in CRM, hindering client relationship management and lead tracking functionalities.
  • Primarily On-Premise: While cloud-based options are increasingly preferred, the primary version of Snap Schedule requires IT setup and maintenance on local servers.


Why moCal Reigns Supreme in Canada's HR Scheduling Landscape 

While ClockShark and Snap Schedule offer valuable solutions for specific scheduling needs, moCal emerges as the most comprehensive platform for Canadian HR professionals seeking a powerful and versatile solution. Here's why:

  • Beyond Scheduling: moCal goes far beyond basic scheduling, offering an integrated CRM for managing client communication, sales pipelines, and marketing activities.
  • AI-Powered Optimization: Unlike competitors, moCal leverages AI with its moCal Buddy assistant, providing automated tasks, proactive scheduling suggestions, and valuable data-driven insights for continuous workflow optimization.
  • Industry Versatility: Unlike many competitors, moCal offers tailored solutions for over 50 industries, ensuring a perfect fit for your specific business needs, whether in professional services, healthcare, technology, or other sectors.
  • Client-Centric Features: moCal prioritizes client satisfaction with features like smart business cards, customizable booking pages, and meeting polls, making it ideal for businesses that heavily interact with clients.


Choosing the Right Tool 

The ideal scheduling software depends on your specific needs in Canada. ClockShark offers an efficient time tracking solution for field-based teams, while Snap Schedule excels in complex scheduling and workforce management for large organizations. However, if you seek a comprehensive solution with integrated CRM, AI automation, industry-specific features, and client-facing tools, moCal stands out as the No. 1 Human Resources Scheduling Software in Canada for 2025. Its ability to streamline HR workflows, optimize scheduling, and enhance client interactions empowers Canadian businesses to achieve long-term growth and success.

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Canada's Top 10 HR Scheduling Software 2025

Canada's Top 10 HR Scheduling Software 2025